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There may be only a few minutes to collect and safeguard important documents when you are faced with a flood or fire in your home. Documents that need to be saved include medical and financial papers like birth, marriage, and death certificates, passports and other forms of identification; information regarding insurance policies; and deeds or title documents. Replacing these documents can be challenging and time-consuming, so it’s crucial to secure them in case of disaster. Take inventory of all your documents, then make additional copies so that they are easily accessible and keep them in a secure.

One of the best places to store important documents is in a safe deposit box at your bank. If you aren’t able to go that route then you can purchase an fireproof document safe and set it up at home. These safes come in different sizes and are designed to accommodate hanging folders for files. You should select one with a sturdy lock to avoid burglaries and with an UL rating of at least an hour in temperatures up to 1,700 degrees F. The Honeywell 1104 is a great choice and only costs about $125, but it’s the size of a mini-refrigerator and weighs 56 pounds, which means it’s not a portable item.

It is also possible to use a cabinet or filing drawer equipped with a combination lock or key lock to guard important documents from theft. However, it doesn’t provide any protection from a natural disaster, and your documents might be subject to damage caused by humidity or heat. To increase the safety of your paper files, consider using a labeled filing system, and keeping them organized in labelled envelopes or storage boxes to avoid accidental destruction.